Your Account

Your account settings live behind your name at the top right of every screen. This page covers everything you can change about yourself.

Opening your account menu

Click your name and email address at the top right. A short menu drops down.

There are exactly two choices: Profile and Log out.

This menu is not the company settings

Some parts of the system are called Settings too, but those control the whole company and are for administrators. This menu only ever changes your own account. You cannot affect anyone else from here.

Your profile

Click Profile to open Profile Settings.

There are two sections, listed on the left: Profile and Password.

Changing your name, email or photo

Under Profile Information you can change three things.

Your photo. Click Change Avatar and choose a picture from your device. It accepts JPG, PNG and GIF files up to 2MB. A square photo works best, because the system displays it in a circle — anything else gets cropped to fit. If you never set one, a plain grey silhouette is used, which is perfectly fine.

Your name. This is what colleagues see next to your leave requests, comments and records. Enter it as you would like to be addressed.

Your email address. This is also your username for signing in, so changing it changes how you sign in from that moment on.

When you have finished, click Save. Nothing is stored until you do.

Think before changing your email address

Your email address is your sign-in name. If you change it here, your old address stops working immediately and you must sign in with the new one.

It is also where password reset emails are sent — so if you type it wrongly and then sign out, you can lock yourself out completely. Check it carefully before saving, and if in doubt, ask HR to make the change for you instead.

Note

Changing your name here changes your login account. It does not change your official employee record — job title, department, salary and similar are held separately and only HR can amend them. If your legal name has changed, tell HR as well as updating it here.

Changing your password

Scroll down to Update Password, or click Password in the list on the left.

1. Type your current password into the first box.

   This is a safety check. It proves it is really you making the change, and not somebody who found your screen unlocked.

2. Type your new password into the second box.

3. Type the same new password again into the confirmation box.

   Both must match exactly. Typing it twice is how the system protects you from a typo you cannot see, since the characters are hidden.

4. Click Save.

You stay signed in. You will need the new password the next time you sign in.

Choosing a good password

Length matters far more than complicated symbols. Three or four unrelated words strung together — something like correct-battery-stapler — is both easier to remember and harder to break than P@ssw0rd!.

Some practical rules:

• Do not reuse the password from your email or your bank
• Do not use your name, your birthday, or the company name
• Never write it on a note stuck to your monitor
• If you struggle to remember passwords, let your browser save it for you — that is genuinely safer than choosing something weak enough to memorise

If you have forgotten your current password

You cannot change it here, because this screen asks for the old one first. Sign out and use Forgot password? on the sign-in screen instead — see Signing In.

Changing the language

The system is available in over twenty languages. The selector sits in the top bar, showing the current language and its flag — English by default.

Click it and pick your language. The screen changes immediately; there is nothing to save, and the choice is remembered for next time.

This changes only your view. Colleagues keep whatever they have chosen.

Note

Menus, buttons and labels are translated. Information that people have typed in — an employee’s name, an announcement, a leave reason — appears exactly as it was written, in whatever language that was.

Light and dark appearance

The moon icon in the top bar switches between the normal light appearance and a dark one, where the screen is dark and the text is light.

Many people find dark easier on the eyes in a dim room or late in the day. Neither is better than the other, and nothing works differently in either. Click the icon to swap, and the system remembers your choice.

The screenshots in this manual all use the light appearance.

Signing out

Click your name at the top right, then Log out.

Always sign out on a shared computer

Closing the browser tab is not the same as signing out. Your session can stay open, so the next person to open that browser may still be signed in as you — able to see your pay, your records, and to act as you.

On any computer that is not solely yours — a shared desk, a reception machine, a borrowed laptop — always use Log out. It takes two seconds.

If you signed in on your own device and ticked Remember me, you can simply close the browser and you will still be signed in next time. That is the point of the tick box, and it is safe on a device only you use.