Your Documents

Your organization keeps employment paperwork here rather than in email, so that it stays in one place and you can find it years later.

Finding your documents

Go to Documents & Contracts → HR Documents.

This holds documents that concern you — contracts, letters, certificates, policies and similar. Use the search box and the category filter to narrow the list, then open a document to read or download it.

What is here depends on your organization

Some organizations put everything here from day one. Others are still moving paperwork across. If you expect a document and it is not here, it may simply not have been uploaded yet — ask HR.

Acknowledgments

Go to Documents & Contracts → Acknowledgments.

An acknowledgment is a document your organization needs you to confirm you have read — an updated handbook, a policy change, a safety briefing.

1. Open the list and look for anything not yet acknowledged.

2. Open the document and actually read it. You are confirming that you have.

3. Confirm the acknowledgment.

4. The record updates with the date and time.

This is a record, not a formality

Acknowledging creates a dated, permanent record that you were shown a document and confirmed you read it. Organizations rely on that record, which is exactly why it exists.

Do not acknowledge something you have not read. If you disagree with a document, acknowledging it may still be required — raise the disagreement with HR separately, in writing.

Contracts

Your employment contract and any renewals are kept under Documents & Contracts as well. You can read and download your own; you cannot change one.

If a contract shows the wrong dates, salary or job title, tell HR. What is recorded here is what the rest of the system uses.

Common questions

Can I upload my own documents? Usually not. Most organizations have HR upload on your behalf so the filing stays consistent. If you have something to add — a new certificate, an updated ID — send it to HR.

Can colleagues see my documents? No. HR staff can, because managing them is their job.

I acknowledged something by mistake. Tell HR. The record cannot be removed from this screen, but they can note the correction.

A document will not open. Try downloading it instead of viewing it in the browser. If that fails too, the file may not have uploaded properly — tell HR which document it is.