Payroll and Assets
Everything under Finance & Assets. Two unrelated modules that share a sidebar group because both deal in money.
Payroll Management
Section titled “Payroll Management”The chain runs:
Salary Component → Employee Salary → Payroll Run → Payslip
For running a month end to end, see Running Payroll.
Salary Components
Section titled “Salary Components”Payroll Management → Salary Components
The building blocks of pay: allowances that add to it — housing, transport, a bonus — and deductions that subtract — tax, pension, loan repayments.
A component is usually either a fixed amount or a percentage of basic pay.
Define these once and use them everywhere. They are what makes a payslip itemised rather than a single unexplained figure.
Employee Salaries
Section titled “Employee Salaries”Payroll Management → Employee Salaries
What each person is actually paid: their basic salary, plus which components apply to them and at what value.
This is the current state, not history. Changing it changes what the next payroll run produces.
Payroll Runs
Section titled “Payroll Runs”Payroll Management → Payroll Runs
A run is one payroll for one period: a title, the pay period start and end, the pay date, the totals, and a status.
The status is the important column. A run in draft can still be changed. A processed run has generated payslips and should be treated as final.
The lifecycle is: create the run for the period, process it — which calculates every employee’s pay and generates payslips — then check it and finalise.
Payslips
Section titled “Payslips”Payroll Management → Payslips
The individual statements generated by a run: gross pay, each allowance and deduction itemised, and net pay.
Employees see their own here. HR sees everybody’s.
Asset Management
Section titled “Asset Management”The register of physical things issued to people — laptops, phones, vehicles, tools.
Asset Types
Section titled “Asset Types”Asset Management → Asset Types
The categories assets fall into — Laptop, Mobile Phone, Vehicle, Furniture.
Types often carry the depreciation treatment for that category, which is what makes the depreciation report possible.
Assets
Section titled “Assets”Asset Management → Assets
The register itself. Each asset has a name, a type, a serial number, a purchase date and cost, a condition, and — where it has been issued — the employee holding it.
Assigning an asset to somebody is what makes it appear on their record, and what makes the offboarding question “what do we need back?” answerable.
Dashboard
Section titled “Dashboard”Asset Management → Dashboard
A summary of the register — how many assets there are, how they are split by type and status, and what they are worth.
Depreciation
Section titled “Depreciation”Asset Management → Depreciation
A report showing each asset’s original cost, the depreciation applied, and its current book value.
Common questions
Section titled “Common questions”An employee’s payslip is missing. Check the month selector first. Then check they had a salary record when the run was created — an employee with no salary produces no payslip.
We need to re-run a month. Depends on the run’s status. A draft can be reworked; a processed run should not be quietly regenerated. Correct forward rather than rewriting history, and keep a note of why.
A component applies to only some people. That is normal — components are attached per employee on Employee Salaries, not globally.
Somebody left mid-month. Their final pay usually needs checking by hand. The run calculates from the salary record; whether their leaving date has been applied is something to verify rather than assume.
An asset was lost or damaged. Update its condition or status rather than deleting it. A deleted asset takes its purchase cost and its history with it.
Can an employee see what they have been issued? Yes — see Your Equipment.