Embernxt HRIS User Manual

The complete guide to Embernxt HRIS — your organization’s system for employee records, attendance, leave, payroll, recruitment and everything around them.

You do not need to read it in order. Start with whichever section matches what you are trying to do.

Where to start

If you are…	Start here
New to the system, or not sure what it is	Start Here
An employee — clocking in, booking leave, finding a payslip	For Employees
In HR, or a manager approving things	For HR & Managers
Looking at one screen and want to know what a field does	Reference
Setting the system up, or managing accounts	Administration

Start HereWhat the system is, how to sign in, how to find your way around, and how to manage your own account.

For EmployeesThe handful of things most people ever need: clocking in and out, requesting leave, payslips, documents and equipment.

For HR & ManagersComplete walkthroughs for jobs that cross several modules — onboarding, approvals, payroll, hiring, offboarding, reviews and training.

ReferenceEvery screen in the system, module by module, with what each field means. Includes an A–Z index of all screens.

AdministrationUsers, roles and permissions, all the system settings, and the public-facing website.

A few things worth knowing first

Looking at a screen changes nothing

You cannot break the system by opening a screen and reading it. Nothing is saved until you fill something in and press a Save or Submit button.

If you are new and nervous, click around. That is the fastest way to learn where things are, and it is entirely safe.

You will not see everything in this manual

This manual documents the whole system. What you can see depends on your role.

If a screen described here is not in your sidebar, that is not a fault — your account does not have permission for it. Ask your administrator if you need it.

This manual describes the system, not your policies

It can tell you which button approves leave. It cannot tell you when leave should be approved, how much notice your organization requires, or who signs off a salary change.

Those are your organization’s own rules, and they sit outside this system. Where a step has a policy dimension, it is flagged — but check your own rules.

Searching

Every page is indexed. Use the search box at the top of any page — it is usually the fastest way to find a screen by name.